Lynka
Quote the customer, check what is available and already on order, buy what is missing, receive the supplier delivery, fulfill the customer order and keep the supplier bill and margin history attached to the same products.
A distributor receives an order for 80 units. There are 35 units in stock, 20 already due from a supplier, and the remaining quantity needs a new purchase order. That is not only a CRM problem and not only an inventory problem.
The workflow below shows how Lynka can keep the customer sale and the supply-side records close enough to answer the order properly.
The quote can use the product, quantity, selling price, discount, tax and currency. The product record also carries SKU, cost and stock information.
If the customer's order changes during negotiation, quote revisions preserve the earlier commercial version rather than replacing it.
Available stock answers what can be supplied now. Goods in Transit shows purchase-order quantities that are still outstanding.
In this example, 35 units are available and 20 are already coming. The buyer can see that incoming supply before creating another purchase order for the remaining requirement.
The Reorder List provides another signal when the product is at or below its configured minimum stock level.
The product can have several supplier relationships. One supplier may offer the best price while another can deliver faster or accept a smaller minimum order.
Those terms sit on the supplier-product relationship, which gives purchasing more information than a single preferred-vendor field.
The purchase order records supplier, ordered quantity, buying cost, currency, expected date, freight and payment terms. Ordered and received quantities remain separate.
If the order is in another currency, the purchase order can retain an exchange-rate snapshot for the base-currency value used later.
The goods receipt can record received, accepted, damaged and on-hold quantities. Only the usable accepted quantity should affect the stock the business can rely on.
The purchase order remains partially received if the ordered quantity is not complete. Another receipt can be posted when the supplier sends the balance.
For stocked products, posted receiving can create the inventory movement and update weighted product cost using trustworthy base-currency cost information.
Invoice fulfillment can record how many units from the invoiced product have been delivered. Several fulfillment records can cover a staged shipment.
Posted fulfillment can create the outbound stock movement and related cost effect when Accounting is enabled and the conditions are met.
Payments remain separate, so Operations can finish delivery while Finance still shows an outstanding customer balance.
The supplier bill can link to the purchase order and posted goods receipt. Three-way matching compares those records and can surface an exception when they do not agree.
Workspace controls can require approval before payment and can require a successful three-way match before the supplier payment is applied.
A/P Aging then shows the open supplier balance by age after the bill is posted and still unpaid.
Margin by Product shows the gap between recognized product revenue and the cost of goods sold for the same period. Inventory Valuation Summary shows the value still held in positive stock.
Those two reports answer different questions: what did the product earn when it sold, and how much money remains tied up in the inventory still on hand.
Yes. Goods in Transit uses outstanding quantity from open purchase orders rather than adding incoming units to current stock.