A purchase order can store supplier, ordered products, quantities, unit costs, order date, expected date, currency, payment terms, tax, freight, shipping details and notes.
Each product row keeps ordered and received quantities separately, so the PO can still explain what is outstanding after a partial delivery.
Purchase orders can store their transaction currency, workspace base currency, exchange date and a locked exchange-rate snapshot.
Base-currency subtotal, tax and total can remain with the PO, which is useful when supplier purchasing and accounting operate in different currencies.
Posted goods receipts recalculate received quantity from the accepted quantity on receipt records. A PO can therefore move into partially received or received status as posted deliveries accumulate.
Several goods receipts can contribute to the same purchase order when the supplier delivers in stages.
Goods in Transit uses ordered quantity minus received quantity on open purchasing activity. Open Purchase Orders provides another view of supplier commitments that are not finished.
That helps Purchasing avoid treating an open PO as stock already on the shelf while still recognizing that replacement inventory may already be coming.
After a purchase order moves beyond an editable state, its commercial details can be locked so the order is not casually rewritten after approval or sending.
That protects the meaning of the document that later receiving and supplier billing will compare against.
Supplier bills can point back to the purchase order and the relevant goods receipt. Lynka can compare the bill with the order and receipt through its three-way match process.
Accounts Payable can therefore see whether the supplier bill agrees with what was ordered and what actually arrived before the payment is applied when three-way-match controls are enabled.
Lynka can generate a purchase-order PDF from the purchasing record for supplier-facing use.
That means the structured PO used for receiving and finance can also produce the supplier-facing document without maintaining a second version in another editor.
A purchase order can keep its transaction currency, workspace base currency, exchange date and a locked exchange rate. Base subtotal, tax and total can then remain tied to the purchasing decision made at that time.
That is useful when the supplier invoice arrives later and exchange rates have moved. The supplier bill can reuse the purchase order's saved exchange rate when the currencies match instead of silently valuing the original order at today's rate.
Lynka has an active purchase-order PDF generator. The document can be created from the order data already recorded for the supplier, products, quantities, costs, currency and expected date.
The useful part is not the PDF itself. It is that the purchasing document comes from the same order whose received quantities and status will later be updated by goods receipts.
A purchase order should remain useful after it is sent. Lynka keeps the PO connected to receiving, incoming stock and supplier billing so Purchasing can answer what is still open without building another tracker.
Supplier, products, ordered quantities, unit costs, order and expected dates, currency, payment terms, tax, freight, addresses and notes.
