Supplier records can include contact details, address, country, tax ID, payment terms, default currency, default exchange rate, delivery days, tax settings, status and custom fields.
A supplier profile can also be marked complete so Purchasing and Accounts Payable can distinguish a working vendor record from one that still needs required information.
A supplier-product relationship can store the vendor SKU, vendor price, currency, lead time, minimum order quantity and preferred-supplier flag.
The product can therefore have several sourcing options without changing its own internal SKU or sales description.
Inventory hub data can summarize open purchase orders, overdue purchase orders and outstanding purchase-order value by supplier.
That helps a buyer understand the current relationship before creating another order, especially when the same vendor already has goods expected soon.
Goods receipts stay connected to the supplier and purchase order. Accepted, damaged and on-hold quantities can be summarized by vendor.
Lynka’s inventory hub can also calculate supplier on-time and acceptance rates from purchase-order expected dates and receipt results when enough history exists.
Supplier bills remain tied to the vendor and can also link back to the purchase order and goods receipt. Payment terms can help determine the bill due date when one is not entered directly.
Supplier payments are separate records, so the vendor relationship continues from buying into what the business still owes.
Finance can block approval or posting of a supplier bill when a provisional supplier is still missing required information such as tax ID, currency or payment terms.
That turns the supplier record into more than an address book entry when the business starts posting real payables.
One product can be available from several suppliers with different prices, currencies, lead times and minimum order quantities. A preferred supplier can be marked without deleting the alternatives.
That gives Purchasing more to compare than price alone. A cheaper supplier with a longer lead time may be a worse choice for an urgent replenishment, while a preferred vendor may not always have the best current cost.
Lynka can summarize open orders, overdue orders, outstanding value, receipt counts, damaged quantity, on-hold quantity and profile completeness by supplier. Where expected dates and receiving history are available, it can also calculate on-time and acceptance rates.
Those measures come from the purchase orders and receipts already recorded in Lynka. They are not a separate vendor rating somebody has to update by hand.
Supplier management is not only storing a phone number. The useful record tells Purchasing what this vendor charges, how long the item normally takes, what is already on order and what arrived when previous deliveries reached the business.
Contact and address details, country, tax ID, payment terms, default currency, exchange-rate settings, delivery days, tax settings, status and custom fields.
